Networks: This button brings you to the list of all the provincial and territorial archival networks contributing to ARCHIVESCANADA.ca. From there, you can click to their web site and find information and research their system. The logo of each network pops up as you pass your mouse over each province.
Virtual Exhibits: This is a portal to some of the virtual exhibits and digitization projects that archival institutions have created that are available on the Internet.
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Note: Further narrowing and broadening by search operators AND, NOT, OR and province limiter are available only in advanced search.
Sample basic search screen:
Select an index and enter your search term:
To conduct basic search:
Select the desired index from the basic search index list.
Type in your search phrase in the text box.
Click "Submit" to obtain the results or "Clear" to start a new search entry.
Enter one or more words as search terms in upper or lower case in the entry box. You do not need punctuation.
Search for any keyword searches the entire fonds description (record).
Commands on the basic search screen:
View List: to display saved records.
Advanced Search: to go to advanced search screen.
Basic search index list:
Example: Search for fonds on John Lang.
Select the any keyword index from the index list.
Type john lang in the entry box.
Click the "Submit" button to search ARCHIVESCANADA.ca for results. ARCHIVESCANADA.ca searches for each word separately. You can use quotes to search for the two words as a phrase.
ARCHIVESCANADA.ca number search
ARCHIVESCANADA.ca number search: ARCHIVESCANADA.ca number is a control number used within the ARCHIVESCANADA.ca database. It is displayed in the long record. If you know a ARCHIVESCANADA.ca number, choose the ARCHIVESCANADA.ca no. index and enter the number. The ARCHIVESCANADA.ca record will immediately be displayed.
Browsing an index
If you are unsure of your search term you can start by browsing an index for a suitable term. Select the title browse or provenance browse (the creator field) from the index list.
Example: Search for fonds on National Archives
Select the provenance browse index from the index list
Type national archives in the entry box
Click the "Submit" button to open the index
The ten entries in the index closest to your entry display on the browse display screen will appear. To move forward in the index (to view the next page of the index), click the "Next" button. To move back (to view the previous page of the index), click the "Previous" button.
To display a smaller set of records, click the checkboxes to the left of the records and click the "Display Selections" button. To access the full record for a particular fonds, click the underlined title.
NOTE: If an underlined fonds has more than two records (displayed in brackets after the fonds), a short results list will appear first.
"" (quotes) Use quotes to search for a string or phrase of keywords. ARCHIVESCANADA.ca searches for the words together rather than as separate words.
Example: Search for fonds with the phrase heritage museum.
Select the title keyword index on the basic or advanced search screen.
Type "heritage museum" (with the quotes) in the entry box.
Click the "Submit" button.
Broadening by ? #
? (question mark) Use a question mark to replace one or more characters.
Example: Search for fonds on medicine or medical.
Select a keyword index.
Type medic? in the entry box.
Click the "Submit" button.
Note: Never start a term with "?".
# (number sign)
Use a number sign to replace one character.
Example: Search for fonds with Canadian and canadien (English and French).
Select a keyword index on the basic or advanced search screen.
Type canadi#n in the entry box.
Click the "Submit" button.
Displaying search results
The search results will appear first as a list of short records on the results screen . You can do sorting on titles. If the result of a search is a single record, ARCHIVESCANADA.ca bypasses the results screen and presents the long record screen.
Short results list - sample screen:
Sorting short results
You can sort your search results alphabetically by title of the fonds; initial articles (such as "The" or "An") are ignored in sorting.
Note: Blanks file first, numbers next, letters last.
PHYSICAL DESCRIPTION: 4.79 m. of textual records 89 photographs 1 video tape
* Dates of creation
DATES: 1970 - 1996, predominant 1920 - 1996
* Provides context for the creation of the material being described
ADMINISTRATIVE HISTORY/BIOGRAPHICAL SKETCH: Kuonrad Georg Josef Haderlein was born in 1932 in Berlin. He studied at the Universities of Erlangen, Göttingen, and the Free University of Berlin, prior to emigrating to Canada in 1959. Haderlein earned an MA from the University of Alberta in 1961, and joined the faculty at the University of Saskatchewan in 1964, as an Instructor in Germanic Languages. He earned his PhD, also from the University of Alberta, in 1971 and by 1993 had achieved the rank of Full Professor at the University of Saskatchewan. His areas of specialization are remarkable for their diversity: late 20th century German theatre, the Medieval heroic epic, and 13th century narratives. Additionally, he edited and wrote for the Canada-Mongolia Review. Haderlein is also the only significant German-born poet in Canada writing in the German language.
* Nature of the material in a fonds
SCOPE AND CONTENT: Pertaining to Haderlein's life and his career generally, including materials relating to the University of Saskatchewan, his interest in medievalism, and his work as a translator. This fonds is organized into 9 series A. Biographical / Personal B. Canada-Mongolia Review C. Correspondence D. Lecture Notes and Exams E. Publications and Addresses F. Research Notes and Materials G. Students' Essays H. Theatre I. Reclam Collection
* Name of the place where the material is held; hyperlinked to more information
RESTRICTION ON ACCESS: Personal information relating to staff or students of the University has been restricted in compliance with the Local Authority Freedom of Information and Protection of Privacy Act. Restricted files have been noted in the guide; there are no other restrictions on access.
* Indicates whether or not finding aids are available for the material
FINDING AID AVAILABLE: Finding aid available.
CUSTODIAL HISTORY: Donated to the University of Saskatchewan Archives by Dr. K.G.J. Haderlein on 25 July and 29 November 1999.
* Language of the description
LANGUAGE: Material in English, German, Mongolian, Latin, Greek, Russian, French, Italian.
RETRIEVAL NUMBER: Fonds 221
*Name of person, family or corporate body responsible for the creation of the records
PROVENANCE: Haderlein, K.G.J
Commands on the long record screen:
(on top and bottom of screen)
If you selected several records (from the short results list), ARCHIVESCANADA.ca displays them one by one. Click "Previous" or "Next" buttons to move from one selection to another.
To return to the short results list, click "Results" button. The summary results remains the same independent of what entries you have selected to display records.
To start a new search, click "New Search" button. Either the basic search screen or the advanced search screen will appear depending on your last search.
To compile the current record into a list, click "Save" button. The "View List" screen will appear.
To display saved records, click "View List" button.
In the long record, there are underlined links for various data elements such as provenance, other names. Each link leads to a browse display screen for gaining access to related records in the database:
There are underlined links for other data elements leading to external Web pages. For example, to access background information on a repository, click on the underlined repository link.
Each record from the Québec archival network, Réseau de diffusion des archives du Québec, has a dynamic link to the RDAQ system. This hyperlink provides an expanded version of the record (see the sample record below under heading CONSULT RDAQ FOR COMPLETE INFORMATION). A record on the RDAQ server uses different wordings for its data elements.
ADMINISTRATIVE HISTORY/BIOGRAPHICAL SKETCH: Georgine Vaillant est née à Hull en 1954. Après avoir travaillé à la Bibliothèque centrale de prêt de l'Outaouais pendant quelques années, elle est coordonnatrice des activités culturelles au Cégep de l'Outaouais de 1974 à 1980
SCOPE AND CONTENT: Cette collection illustre la vie culturelle et artistique de l'Outaouais entre 1972 et 1978. Les affiches portent sur le théâtre, la chanson, la danse, le cinéma, la peinture
REPOSITORY: Archives nationales du Québec - Outaouais
CONSULT RDAQ FOR COMPLETE INFORMATION: http://www.rdaq.qc.ca/cgi-bin/templates/body/recherche/displayrdda.cfm?cnt=1&id=7031
You can save your search results to create a bibliography. On the long record screen, click "Save" to save a record; also click "View List" to display all the records you have saved in a given search session. The View List screen also allows you to specify an e-mail address to send the saved records.
Save record on the long record screen: click the Save command.
ADMINISTRATIVE HISTORY/BIOGRAPHICAL SKETCH:
Georgine Vaillant est née à Hull en 1954. Après avoir travaillé à la Bibliothèque centrale de prêt de l'Outaouais pendant quelques années, elle est coordonnatrice des activités culturelles au Cégep de l'Outaouais de 1974 à 1980
Commands on the view list screen:
To remove records in the saved list, click "Clear List" command.
The long record may include the following elements, some of them repeated from the short record. Elements marked with an asterisk (*) indicate that every description in ARCHIVESCANADA.ca generally includes this element. Additional information is displayed as provided and may vary from description to description. Following are informal definitions of these elements, together with any needed comments about their use in ARCHIVESCANADA.ca.
The record number within the ARCHIVESCANADA.ca database; this number is not used for retrieval, location, or identification outside of the ARCHIVESCANADA.ca database.
Title of the fonds or collection; generally the name of the creator (see below) plus the word "fonds".
Extent of the material, measured in linear metres (shelf space), number of boxes, number of photographs, etc.
Dates the material was created.
Administrative history / biographical sketch*
Brief administrative history or biographical sketch of the creator(s) of the material. Provides context for the creation of the material being described, e.g., this element will outline a person's career, the functions of a government agency, etc.
Scope and content*
A description of the nature of the material in a fonds, e.g., types of documents, functions and activities which generated the material, subject covered, etc. May also include a list of the series (subdivisions of the fonds).
The name of the person, family, or corporate body responsible for the creation of the records. For individuals, this will generally include birth and death dates, and sometimes a profession or other information to distinguish between people with the same name.
Name of the repository where the material is held; hyperlinked to more information should you wish to contact the institution.
Restrictions on access*
The conditions governing access to all or part of the material. These conditions may relate to privacy legislation, terms of the donation, physical condition of the material, etc.
Terms governing use and reproduction
Information on legal or donor restrictions that may apply due to copyright, literary rights, etc. For example, reproduction of an item may only be permitted for research purposes, or permission of the donor may be required for publication.
Finding aid available*
Indicates whether or not finding aids (file lists, etc.) are available for this material.
Online finding aid
Details regarding if a finding aid is available online, relevant hyperlink if available.
If any information about the arrangement of the material could not be included in the scope and content note, it can be included here. E.g., it might be indicated that the arrangement (order of the files, etc.) was imposed by the archives.
Language of material
Language of material in the fonds; generally only included if the language is different than the principal language of the archives.
Indicates the succession of ownership of a set of archival material, if the material was not received by the archives directly from the creator of the material.
Location of originals
If all or part of the material represented in the description consists of copies available elsewhere (e.g. microfilm, photocopies), this note indicates where the originals are located.
Availability of other formats
Indicates if alternative formats of material in the fonds are available. For example, This might include microfilm copies of highly used material.
References to other fonds in the same repository which are related due to important relationships between the creators (e.g., shared responsibilities).
References to fonds in other repositories which are related due to shared provenance, e.g., if the records of a person or institution have been split between two or more archives.
Indicates if more material is likely to be added to a fonds. For example, the archives may receive regular transfers from an office, or know that a donor plans to donate more material.
Call numbers, accession numbers, etc., used by a repository as a reference number to access the material being described. A useful piece of information to quote if you're contacting an archives for further information.
Other relevant information not represented in any of the elements above.
Keywords, phrases, names, etc., representing some of the subjects covered in a fonds. In ARCHIVESCANADA.ca, no single subject thesaurus has been used, so this field (which is part of the keyword search) cannot be reliably searched.
View related images
If an image or object from the material has been digitized (i.e. scanned) and is available online, a hyperlink will point to it.
Additional creators, individuals or organizations related to the fonds; can be used to enhance a search, to find related material.